Mayoral Proclamations

Mayoral Proclamation Request Policies and Procedures

**All proclamation requests must provide 4 weeks' notice.**

Types of Proclamations frequently requested:

  • Dedication of new buildings
  • National Months honoring specific organizations
  • Special dates or occasions, I.e., 50th Anniversary, 100th year birthdays, Retirement

Please include the following information when making your request:

  • Full name(s) of individuals, organizations, etc. of intended honorees
  • Background, historical and anecdotal, of event/individuals
  • Date of event
  • Details about organizations or individuals involved
  • If the proclamation is being presented at a Council meeting, please provide the names and contact information for who will be in attendance to accept the proclamation. 

Additional guidelines:

  • Proclamations must fit on one (1) 8 ½ X 11” sheet of paper with room remaining for the signature of the Mayor and City seal.
  • Annual proclamations will not be automatically renewed. Requests must be made on an annual basis. 
  • The Alvin City Council reserves the right to deny any proclamation request where the criteria are not met and to edit any drafted material for final wording.

Please review this Sample Proclamation to see what a finished proclamation can look like and the usual format.  

For any questions, please contact the City Secretary's Office at 281-388-4257 or email the Deputy City Secretary, Sara Cruz at

Proclamation Request Form

  1. Proclamations must be requested at least 3 weeks prior to intended presentation date.

  2. Where will proclamation be presented?*

    * If you want the proclamation to be presented at a Regular Council Meeting you must request it 4 weeks prior to the meeting date.

  3. Provide mailing address for proclamations not being presented in person or not being picked up at City Hall prior to the event date.

  4. Please include as much information as possible, including but not limited to:

    Full name(s) of individuals, organizations, etc. of intended honorees, background, historical and anecdotal, of event/individuals, date of event, details about organizations or individuals involved

  5. Upload if you have a document of sample wording.

    Word documents preferred. 

  6. Leave This Blank:

  7. This field is not part of the form submission.