Mayoral Proclamations

Mayoral Proclamation Request Policies and Procedures

Dedication of new buildings
National Months honoring specific organizations
Special dates or occasions, I.e., 50th Anniversary, 100th year birthdays, Retirement

Full name(s) of individuals, organizations, etc. of intended honorees
Background, historical and anecdotal, of event/individuals
Date of event
Details about organizations or individuals involved
If the proclamation is being presented at a Council meeting, please provide the names and contact information for who will be in attendance to accept the proclamation.

Proclamations must fit on one (1) 8 ½ X 11” sheet of paper with room remaining for the signature of the Mayor and City seal.
Annual proclamations will not be automatically renewed. Requests must be made on an annual basis.
The Alvin City Council reserves the right to deny any proclamation request where the criteria are not met and to edit any drafted material for final wording.

Please review this Sample Proclamation to see what a finished proclamation can look like and the usual format.

For any questions, please contact the City Secretary's Office at 281-388-4257 or email the Deputy City Secretary, Sara Cruz at scruz@cityofalvin.com.

First Name
Last Name
Phone Number
Email Address
Date proclamation is to be presented
Date proclamation is to be presented
Proclamations must be requested at least 3 weeks prior to intended presentation date.
Where will proclamation be presented?*
1. At a Council Meeting
2. At the event location
3. To the individual, no date
* If you want the proclamation to be presented at a Regular Council Meeting you must request it 4 weeks prior to the meeting date.
Name of person accepting proclamation
Organization, if applicable
Mailing Address
Provide mailing address for proclamations not being presented in person or not being picked up at City Hall prior to the event date.
Additional Information
Please include as much information as possible, including but not limited to:
Full name(s) of individuals, organizations, etc. of intended honorees, background, historical and anecdotal, of event/individuals, date of event, details about organizations or individuals involved
Proclamation Template
Upload if you have a document of sample wording.
Word documents preferred.

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